How to coordinate a corporate move
Moving a business can be a nightmare, especially if you’re the one who has to organize it. There are so many decisions to make and everyone depends on you. But luckily for you, there are many movers Michigan business owners recommend for their business moving skills. These movers can help you greatly, but you’ll still have to plan and organize everything by yourself. Naturally, you’ll want everything to go smoothly since your business is probably your baby. That can create a lot of pressure, especially if this is your first time trying to coordinate a corporate move. But rest assured that you can absolutely do it without much stress if you plan and organize your time well!
When coordinating a corporate move it’s all about dividing the time properly
Organizing a move requires a strict schedule. But to make said schedule, you’ll first have to divide the time you have. Keep in mind that moving a business takes a lot of time. That means that you should start preparations at least 12 months before the actual move. Plan to do things in phases and for phases to each last a few months.
Phase 1 (T minus 12 to 6 months): Corporate move planning stage
Alright, you know you’re moving your business and where you’re moving it, but where to actually start the moving process? Now is not the time for important questions to ask before hiring a moving company, but for questions regarding basic business-moving tasks. This stage is all about letting people know what’s about to happen, making plans, and gathering the basic things you need to make the move happen. Don’t put off this stage no matter how scary or tedious it may seem. Coordinate a corporate move may be hard, but deciding to begin the process is arguably much harder.
During this stage you should be:
- Gathering and organizing all the necessary documents for the move
- Evaluating the financial situation and planning a moving budget
- Announcing the move to your employees and seeing how they feel about it
- Coming up with a realistic moving plan and schedule, and assigning tasks
If everything goes well, by the end of this stage you will have come up with a reasonable plan and schedule. That is crucial for a successful rest of the move. If everything is on track and your employees are on board, it’s time to move on to tasks like picking trustworthy movers Bloomfield Hills MI residents wholeheartedly recommend and packing up the office.
Phase 2 (T minus 6 to 3 months): Preparation stage
This stage is where things will get done. Now is the time to consider packing services Detroit locals rate highly. Keep in mind that this stage can get very stressful and very overwhelming. Not just for you, but for your employees as well. That’s why you should make sure to keep them in the loop at all times. In general, during this stage, you should:
- Discuss all of the plans with employees and make sure they know exactly what’s going on
- Hire expert office movers Detroit has to offer
- Sort and declutter the office
- Hire professional packers or pack the office
- Begin planning a pre-move cleanup
During this stage, you should complete most of the moving tasks. Anything from packing the whole office, to hiring pool table movers Detroit residents recommend, and anything in between. But if a few tasks are left incomplete after this stage, it’s not the end of the world. Remember, you’ll still have three more months to tie loose ends. Just don’t be too casual. Time flies by quickly when coordinating a corporate move and that’s why you should aim for finishing the majority of moving tasks before the 3-month mark.
Phase 3 (T minus 3 to 0 months): Getting ready and coordinating a corporate moving day
You’re almost done, good job! However, we are sad to let you know that this part can often be most stressful. After all, it all comes down to this. Use this time to finish up everything that needs finishing up. Complete any incomplete tasks, but also don’t forget to plan for the rest of the move. Don’t forget to:
- Plan the moving day to the t
- Finish packing the basics that couldn’t be packed before
- Work closely with movers to make sure everything is going smoothly
- Supervise your employees to make sure they’re doing things correctly and that they themselves are doing alright
- Plan for what’s to come after the move
- Make sure that your new office space is ready to receive shipment
- Complete pre-move cleaning and start planning post-move cleaning
- Make sure that both you and your employees are enjoying this change
All this is very important to ensure your moving day will be smooth. However, always keep in mind that not everything can go as well as we’d like. Because of that, try to be at least realistic if not optimistic. Moving a business is extremely hard and some mishaps are bound to happen. That said, as long as most of the things go well and you manage to fix what went wrong, your move will be successful.
Plan well and you’ll be 2021’s best corporate-move coordinator
Trying to coordinate a corporate move is a hard task. But it all boils down to proper planning, dedication to moving tasks, and being there for your employees. However, all this can be hard when you feel like you’re in over your head and very stressed. But we promise that you won’t feel that way if you take it slow, step by step. Stay positive and enjoy this big change that might bring so much good to your business. However, never forget that procrastination can be detrimental in this case. Stay consistent and optimistic, and you’ll move your business with ease!